Email Security Best Practices You Should Know In 2024
Purchasing the right domain and web hosting is just one part of the online journey. Securing your professional communications with a robust email hosting solution is another crucial aspect of a powerful digital presence.
With the growing cybercrime rates in the email hosting Australia industry, following email security best practices has become paramount.
In this blog, we will discuss a few best practices for business email security to help you gain optimal protection.
Email Security Best Practices for Optimal Protection
● Password Policy
Strong passwords are an essential part of email security and password policy. Such passwords include a complex combination of uppercase and lowercase letters, digits and symbols. Using two-factor authentication while entering the password is also an identity and access management standard.
Users must not use personal details, dates or names as their passwords. Anything that can be predicted or estimated must be voted out. In addition, the passwords must be changed every few months.
● Regular Updates
Your email hosting server consists of multiple security software and applications. You must configure these security tools and always keep them updated.
When email security tools get outdated, they don’t perform optimally. On top of that, they become an easy target for entering your network.
This makes automated and regular updates of software and applications your top-most priority.
● Employee Education
Another important factor in email security is training and updating your employees regarding email security best practices. Providing them with industry-standard rules and regulations will enhance their knowledge regarding the entire issue.
As an employer or business email security manager, you must also make them aware of the threats they might face while handling their email accounts on the network. This makes them aware of suspicious links and activities.
● Employ Encryption
Encryption refers to a technology that helps you encode the contents of your digital communications. This content is decoded once it is transmitted successfully. Encryption helps you safeguard the data that is being transferred over the internet.
To encrypt your communication and create a safer pathway on the internet, you can definitely utilise virtual private networks (VPN). It is a widely used and functional tool that helps in email security.
● Daily Data Backup
Backing up your data is an unsaid rule in the tech industry. Be it sensitive or general, data is important, making data backup essential. You can encounter multiple issues, attacks and incidents that involve severe human errors. Such incidents most likely affect or erase your data.
When you have your data backup, it becomes easy to recover from such disasters, and restore your data to operate normally.
Hence, ensure that your data is backed up physically and digitally, retained well and has email security measures in place.
● Phishing/Scam Protection
Even with the increase in phishing attacks, there is a lack of awareness regarding it. Make sure that you are investigating every link that comes your way. The next step is installing and configuring phishing protection software.
Business email security is incomplete without phishing protection. Have a strong policy about clicking on unknown links, educate your employees and ensure regular monitoring of such emails.
Final Thoughts
Email security must be a priority for every online business. It is crucial that you offer safety and a flourishing email hosting environment for all the email accounts in your network. With the above-mentioned email security best practices, you can definitely achieve it. For robust security solutions, work with the best email hosting in Australia.
